Planning and Production Documentation

  • Take script and break it down into components
  • Scheduling
    • Directly generated from the script
    • everything is generated from the schedule from now on
    • this is the most direct translation of the script
    • tells you:
      • scene length
      • cast involved
      • time taken to shoot
      • location
      • EXT or INT
      • day or night.
    • give characters numbers
    • split page into eighths
    • schedule time depends on script length
  • Budgeting
    • based on schedule 
    • don't do without schedule- know how long it will take to do everything- pay by the day 
    • broken down into sections by department
      • cast 
      • crew
      • camera
      • sound
      • location 
      • accommodation
      • catering
      • art dept- props
      • equipment
    • created by producer/ line producer
    • document all the money spent
    • help shape film in terms of possibility
    • best budgets/ budget-makers are these who can see the images from the costs laid out
    • summary at the top
    • breakdown of what the money will be spent on
  • Call sheets
    • governs a shooting day
    • line producer or production manager will make them
    • first and second AD will perfect them
    • production co-ordinator will email them to everyone
    • they will include:
      • call times
      • set information
      • location information
      • times for call, lunch and wrap
      • crew members phone numbers
  • Recces
    • location recces
    • technical recces
    • risk assessments
    • equipment
    • light meter
    • art dept
    • green rooms
    • production office
    • toilets
    • parking
    • catering
    • power
  • Risk assessments
    • insurance
    • highlights safety risks on set
      • low
      • medium
      • high
    • sometimes assigns colours
  • Insurance
    • covers:
      • equipment
      • cast
      • crew
      • theft
      • accidents
    • gives money back to shoot again
    • £600-£1000 insurance on a short film.

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